How to eMail Your Professor

So its 12:30 Pm and there you are at the computer trying to refresh the email inbox page. The big test is tomorrow and your Professor still hasn’t replied back, but why? Contrary to popular belief, that your Professor wants you to fail, the problem could stem from the fact that your email never reached him/her. Hence, the purpose of this guide is to show students how to write an effective email to their Professors.

The From Field

Always use your University or College email address when sending an email to your professor. This not only assures the professor that you are indeed a student but also avoids your email from getting put in the spam box. Many Universities and Colleges now employ a system of only allowing emails to be received from certain domains anything else (hotmail, yahoo…etc) is either automatically put in the spam box or is forwarded to the Professor as a potential spam.

Example:

[email protected]

The To Field

This is the single most important field, if you mess up in here there you can kiss your email good bye. Avoid putting the Professor’s name with the email (A Prof ), since not all emailing system can handle this format. It is always best to send your email to the Professor’s University or College account, since that is the email account that your Professor checks, or should check, the most. And again before sending the email double check to verify that email address was typed correctly.

Example:

[email protected]

The Subject Field

The subject field should be of the following format:

CollegeName-CourceCode-Title-Subject

CollegeName: Is the name of your post secondary institution (America Learning College, Boston University…etc). Yes I do realize that this may seem a bit redundant but it is important. Most Professors (Usually new Professors) teach at one or more Universities and Colleges at any given term, and the email from those institutions gets forwarded to one main address, usually their ISP email address. So to keep things organized its best to write the name of the College or University in the Subject Field.

CourseCode: Is the code name of the course (MTH140, CPS124, GEF345…etc). It’s best to keep the letters Capital and no spaces between the number and letter.

Title: Over here you type in the title of your subject. (Test 1, Midterm, Exam, Assignment 5…etc)

Subject: Over here you type in what concern or problem you might have (Due Date Issue, Missed Test Issue, HW Problem #45…etc). Remember to keep it brief, no more then 5 words.

Example:

Boston College-MTH140-Assignment 4-HW Problem #45

The Text Body Field

Try to keep things simple, clean and to the point. By that I mean no 2 page emails or fancy fonts and color, remember your first priority is to convey your message not to show off your email editing skills. Start off with writing the Professors name (Prof C.Mcgill, Prof U.Stan…etc). Move on to the subject of your email, as a reminder restate the Course Code and Title Field (During the Monday’s MTH140 class you stated for Assignment 4). The next line should state the problem or concern. Remember to provide details and avoid repetitions. Its best to end the email with a salutatory statement (Thank You, Yours Truly..etc) and use your name, student number and College or University name as signature.

Example:

Prof C. Mcgill,

During the Monday’s MTH140 class you stated for Assignment 4 question #41 to use the second derivative theorem. However, I am having trouble as to how to find the delta X? In particular, during the situation when time is 3 seconds and delta Y is 0. Do we set delta Y to Ymin and solve from there?

Thank You

_________________

Any Student

#:0101010101

Boston University

Things to Keep In Mind

– Give a minimum of one weekday for Professors to reply back, before sending another email.

– Avoid sending multiple duplicate emails at any one given time.

– Try to send emails during weekdays and if possible during the Professors office hours.

– Try to be respectful and Professional (i.e. no offensive language, spell check…etc).

– Avoid taking out frustration by spamming the Professors email box.

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Federal PLUS Loans

As a student entering college, it is very unlikely that you have a few spare checks lying around that you can cash and magically use to pay for college. Most college-aged students, ranging from late teens through mid-twenties, have no line of credit and cannot receive much money in loans if they need to do so in order to attend college. Therefore, a loan like the federal PLUS loan through the federal government and U.S. Department of Education makes it easy for you, as a potential college student, to use your parents’ line of credit in order to gain financing options for your higher education.

How Your Parents Can Help You Apply

If your parents have good credit and you obtain them a copy of the Direct PLUS loan application, you are well on your way to cracking the college books and arriving on campus in the fall. Keep in mind that in order to receive a federal PLUS loan, you must be a dependent potential undergraduate at any college or university in the U.S. You also must be planning on attending college for at least half-time during the upcoming semester. If these all apply to you, obtain a Direct PLUS loan application and promissory note, fill them out with signatures completed, and hand them in to the financial aid office at your college or university.

Fill Out A FAFSA Form First!

Have you tried filling out your FAFSA form yet? If not, you may already be entitled to financial aid and/or loans and scholarships that could benefit you! While it is not required for you to fill out the FAFSA form to receive a federal PLUS loan, be aware that you could receive thousands of dollars without even having to use your parents’ credit in the first place. Still, if you are not eligible for any other scholarships, the federal PLUS loan will enable you to receive financing for any portion of your college or university bill not covered by other financial aid (i.e. If college costs you $5000 a year and you already receive $4000 in financial aid, a PLUS loan will lend you the other $1000). Federal PLUS loans can help put you through college, even if you do not have a solid line of credit yet.

This article is distributed by NextStudent. At NextStudent, we believe that getting an education is the best investment you can make, and we’re dedicated to helping you pursue your education dreams by making college funding as easy as possible. We invite you to learn more about how to get Federal Plus Loans at www.NextStudent.com .

Federal PLUS Loans

As a student entering college, it is very unlikely that you have a few spare checks lying around that you can cash and magically use to pay for college. Most college-aged students, ranging from late teens through mid-twenties, have no line of credit and cannot receive much money in loans if they need to do so in order to attend college. Therefore, a loan like the federal PLUS loan through the federal government and U.S. Department of Education makes it easy for you, as a potential college student, to use your parents’ line of credit in order to gain financing options for your higher education.

How Your Parents Can Help You Apply

If your parents have good credit and you obtain them a copy of the Direct PLUS loan application, you are well on your way to cracking the college books and arriving on campus in the fall. Keep in mind that in order to receive a federal PLUS loan, you must be a dependent potential undergraduate at any college or university in the U.S. You also must be planning on attending college for at least half-time during the upcoming semester. If these all apply to you, obtain a Direct PLUS loan application and promissory note, fill them out with signatures completed, and hand them in to the financial aid office at your college or university.

Fill Out A FAFSA Form First!

Have you tried filling out your FAFSA form yet? If not, you may already be entitled to financial aid and/or loans and scholarships that could benefit you! While it is not required for you to fill out the FAFSA form to receive a federal PLUS loan, be aware that you could receive thousands of dollars without even having to use your parents’ credit in the first place. Still, if you are not eligible for any other scholarships, the federal PLUS loan will enable you to receive financing for any portion of your college or university bill not covered by other financial aid (i.e. If college costs you $5000 a year and you already receive $4000 in financial aid, a PLUS loan will lend you the other $1000). Federal PLUS loans can help put you through college, even if you do not have a solid line of credit yet.

This article is distributed by NextStudent. At NextStudent, we believe that getting an education is the best investment you can make, and we’re dedicated to helping you pursue your education dreams by making college funding as easy as possible. We invite you to learn more about how to get Federal Plus Loans at www.NextStudent.com .

How to Make College Students More Courageous

As educators, we know one of the best traits that can aid in success is confidence. Self-doubt can kill dreams and a lack of belief in oneself can deter anyone from achieving a goal and becoming successful. However, confidence is often something that we have or need at any given time. We need confidence, even for the smaller day to day routine things that we do. On the other hand, sometimes, we need courage to get through a situation. Courage is pushing through when things are tough or create fear. For example, it might take confidence to ace the final exam, but it takes courage to stick out a degree program when it puts finances in jeopardy, reduces work-life balance, and all your support systems are against you going for this goal.

As educators, we will see many students each year that need to build up their courage. They need our help and guidance on how to be courageous in a time of fearfulness or anxieties. Students face many life events along their four plus years with us, and to help them achieve their goal of earning a degree, we must also provide mentorship on how to be courageous.

Here are 3 ways you can guide students into being more courageous:

  1. Reduce Fears and Anxieties

If you want your students to be more courageous, remember that as a professor, your role is to teach, guide, model and inspire, not to show students how tough “the real world is.” Learning new content and balancing education with life is already hard enough, no need to instill fear on top of this. As an added bonus, as you minimize fears and anxieties, and students push through, they build confidence.

To minimize fears and anxieties in your students, there are several things you can do, here are some tips:

  • Set course expectations up front.
  • Link students to helpful resources.
  • Give them tips on what to do if they encounter technology problems.
  • Provide your contact information and answer emails/calls in less than 24 hours.
  • Give a little leeway in the event a student had a major life event occur during a specific week.
  • Humanize yourself. You can do this by sharing a little about who you are personally, doing videos in the courseroom, using humor, building rapport.
  • Don’t give negative feedback in the open forum. Use personal email or gradebook feedback.
  • Give feedback on assignments and discussion questions. This helps the student to know what they have done well with and where they can improve. No feedback leaves students in the dark as to what they can improve on and how.
  1. Encourage Students to Focus on What They Can Control

In a classroom setting, you are the authority. Students may feel intimidated at times or feel that they have limited power. Perhaps they don’t like the content, don’t understand it, or are having personal troubles while also trying to manage their education. As a professor, if you want to increase your student’s courage, help students to focus on what is in their control. This will help students persevere in the face of adversity or trials because they will realize they are not completely powerless.

Here are some tips you can share with students to help empower them to take control over their education:

  • Give students tips on avoiding procrastination
  • Share resources on balancing life and work
  • Give students tools on how to achieve better time management
  • Help students become intentional about their leaning. You can provide them with assessments that can help them better understand how they learn. (Check out the Learning Connections Inventory (LCI) through Let Me learn).
  • Share school/university resources.
  • Educate students on the importance of, and how to, build support systems and strong networks.
  • Teach students how to create SMART goals.
  • Encourage students to take an honest look at the people and activities in their lives. Then have them personally assess what/who might be best to cut versus keep in order to achieve those SMART goals.
  1. Teach Communication Skills

It takes courage to do something when you are scared or to press on in the event of pain and sadness. It is important to let students know that they are valuable and can use their voice to make a difference. By teaching students how to speak up, you empower them to make a difference in their lives and the lives of others- and that often takes a lot of courage. In today’s society, the next generation in line must be heard. They are facing extreme levels of violence and rage, but the power of speech can change that and create a positive movement. As a professor, you can also educate your students on how to speak up on less socially involved issues, but still critical aspects of a student’s life; for example, how to speak up for an advancement or say no to outside tasks that don’t fit their goals.

Here are some ways you can help students improve their communication:

  • Educate students on the importance of various communication styles (formal, informal, verbal, non verbal).
  • Provide tips on how to use social media- alongside pros and cons.
  • Provide guidance on how to listen and the value of patience.
  • Educate students on how certain words can be perceived as having self-doubt. (For example, watching how often a student leads with “I think” or “I feel” in negotiating or business).
  • Model being respectful and discuss the importance of having an open mind.
  • Provide feedback on how to be clear and concise, yet substantially answer a question.
  • Share resources, such as books, articles and videos on how to communicate with confidence.

By boosting students’ levels of courage, we are helping them to persevere through the trials and tribulations that life throw at them while they are taking a leap of faith into bettering their lives. As we boost courage, we also instill confidence. Courage and confidence are two key ingredients into helping our students reach their goals, obtain dreams and earn their degree. It is in these amazing students and their achievements that we are fortunate enough as professors to leave a bit of our legacy, behind.